8 \\ FAQ´s for MBA-Applicants

FAQ for the international MBA Programme CSR & NGO Management. ​

Application requirements & deadlines

​1. What are the entry requirements?

2. What academic qualifications are required?

3. I have not finished my Bachelor´s degree yet. Can I apply for the MBA anyway?

4. I am a refugee. Can I apply for the MBA programme?

5. How do I make an application?

6. Is it possible to apply via E-Mail?

7. When does the application period start?

8. What are the application deadlines?

9. What is the frequency of intakes?

Application documents

​1. Which application documents do I have to submit?

2. Should I provide a CV? Is there a required format?

​3. Should I provide a motivation letter and what is the ideal length for the motivation letter?

4. Do I have to submit a transcript to my application documents?

5. Do I have to translate all application documents into English language and do I have to notarize them?

Application upload

1. Can I find out if I am eligible to be admitted before I submit an application? 

2. Do I need to submit all the application materials together at the same time?

3. Can I upload a document to my application account at a later point?

4. Can I delete or replace a document that I have uploaded to my application account?

5. I have forgotten/misplaced my log-in details for my Self-Service account. What should I do?

Language requirements

1. What are the required test score for the TOEFL / IELTS / TOEIC test?

2. Do native speaker also have to submit an English certificate?

3. Will I be required to pass a German language test?

Transcripts, records, diplomas

1. Is there a minimum GPA requirement to apply for this MBA programme?

2. My GPA is based on a different grading scale then the one you are using. Should I convert my GPA to the ECTS-scale?

Working experience

1. What constitutes work experience?

​Admission & Rejection

1. What is the admissions process?

​2. How will my application be evaluated?

3. How and when will I be informed whether I have been accepted?

4. How and when can I find out about the progress of my application?

5. Will I receive feedback in case of a rejection?

6. Is a re-application possible?

​Telephone Interview

1. When should I expect an invitation for the telephone interview?

2. What will I be asked during the telephone interview and how can I prepare for it?

​3. How long will the interview last and who will be my interviewer?

​4. When can I expect the interview reflection?

I have been accepted, now what?

1. When do I send hard copies of my documentation after admission?

2. When does the enrolment period start?

3. I require a matriculation certificate to apply for a visa. Will the University provide me on?

4. Can I defer my admission until next year?

Financing

1. How much is the tuition for the MBA Programme?

2. Do you offer financial aid to MBA students?

3. Till when do I have to transfer the tuition fee and the semester contribution?

4. I want to transfer the study fees to the HBRS bank account. What is the bank account information for money transfers to the HBRS university?

5. I am having trouble transferring money from my home country, but the admission letter says the money must be transferred by the students themselves. Is it possible to have someone else transfer money for me?

6. When do I get a reply confirmation that you have received the deposit money I transferred?

Visa, Insurance, Housing

1. How do I apply for a visa/ residence permit?

​2. What are my accommodation options?​​

--------------------------------------------------------------------------------------------------------------------

Application requirements & deadlines

1. What are  the entry requirements?
To be admitted to the Master’s degree programme, applicants are required to submit evidence of having acquired an undergraduate degree worth a minimum of 210 credits and a minimum of one year of professional experience after completion of their undergraduate degree. If the undergraduate degree has been awarded fewer than 210 credits, but a minimum of 180 credits, a practical term must be successfully completed within the study period. In order to apply to our MBA programme, applicants are obliged to submit their applications with the following documents included:
- A university degree (minimum Bachelor's Degree)
- One year of work experience (after acquiring first degree)
​- English language level adequate for the programme
- Demonstrated availability of sufficient funds for the entire study period

2. What academic qualifications are required?
​- A university degree (minimum Bachelor's Degree)
- One year of work experience (after acquiring first degree)
​- English language level adequate for the programme
- Demonstrated availability of sufficient funds for the entire study period

3. I have not finished my Bachelor´s degree yet. Can I apply for the MBA anyway?
​A Bachelor's degree plus at least one year of work experience is required. Contact us directly and let us know which year you would like to start.

4. I am a refugee. Can I apply for the MBA programme?​
Refugees can apply like all other people with foreign certificates at HBRS and have to submit all required documents and to go through the same application procedure as other applicants. An incomplete or an application without documents is not possible to be considered. Nonetheless, the HBRS has found appropriate response to the social challenges arising from the situation of many refugees by offering different tailored initiatives to refugees

5. How do I make an application?
Application is only possible in a digitalized format (e.g. PDF files) via upload on our universities online application platform. Only complete applications will be considered. The submission of application documents via e-mail is not possible.

6. Is it possible to apply via E-Mail?
No, this is not possible. Applications sent via E-Mail cannot be considered. Application to our MBA programme is only possible via our universities online application platform.

7. When does the application period start?
The application period starts yearly on December 1st. Starting from this date, the online application platform is open for applicants and application documents can be uploaded.

8. What are the application deadlines?
If visa required: 31. March
If no visa required: 31. July

9. What is the frequency of intakes?
The MBA programme starts once a year so intake is only possible to winter term. Generally, the welcome week starts mid of September of each year. The exact date will be announced to all admitted applicants via e-mail early in advance.

Application documents

1. Which application documents do I have to submit?
Your application should include the following documents (all documents have to be submitted in English language):
​- Degree certificate(s), transcript(s) and description of grading system
​- Job reference letter (that certifies one year of professional experience)
​- English language certificate
​- Curriculum Vitae
​- Letter of Motivation
​- Copies of your passport (incl. flipside)
- Holders of university degrees from Vietnam, Mongolia and China: APS certificate

2. Should I provide a CV? Is there a required format?
Yes, please submit a CV without gaps up to the date of application submission to your application documents. There is no particular format/layout, however the CV should ideally be in a chronological table form.

3. Should I provide a motivation letter and what is the ideal length for the motivation letter?
​The motivation letter is a written statement which outlines your motivation and interest in our master's programme. The length of the motivation letter should ideally not be longer than one page (DIN-A4 format) or approximately 1.000-1.500​ characters​.

4. Do I have to submit a transcript to my application documents?
Transcripts should provide full details of the degree class and grades you received in each unit or module during your studies. Please add all detailed semester and study transcripts to your graduation diploma of your university degree certificate. If your graduate certificate and diploma does not include the course name and ECTS credits of your completed courses, please include an official transcript or proof of credits. Generally you´ll receive this from your universities registrar's office.

5. Do I have to translate all application documents into English language and do I have to notarize them?
If your documents are not in English, they should be accompanied by a formal certified translation into English language. Certified copies of all university certificates, degree certificates and, if available, diploma supplements are to be submitted in the original language and in translation. Notarization of documents is not necessary for the upload of your application documents.

Application upload

1. Can I find out if I am eligible to be admitted before I submit an application?
​Yes, you find our eligibility criteria on our website in the respective section.

2. Do I need to submit all the application materials together at the same time?
No, all application materials do not need to be submitted at the same time, but you should aim to have all your documents uploaded by the deadline. 

3. Can I upload a document to my application account at a later point?
Yes, this is of course possible via log-in to the universities online application platform with your personal log-in data. Applicants should consider that we cannot make a decision until our office has received all required documents. At the latest, all documents should be uploaded by the deadline. 

4. Can I delete or replace a document that I have uploaded to my application account?
After the final submission of your application, no deletion or replacement of documents is possible anymore, however, missing documents can still be uploaded at a later point. If you have uploaded a duplicate document, do not worry, this will not affect your application.

5. I have forgotten/misplaced my log-in details for my Self-Service account. What should I do?
You can request a new password on the universitys online application platform. Enter your User ID and your date of birth into the given fields. A new password will be sent to the e-mail address that you previously provided during your application upload. However if you have misplaced all of your log-in details, please send an email stating your name, date of birth, course you´ve applied for and application number to andreas.roettgen@h-brs.de. Ensure that you enter "Password Request" as the subject.

Language requirements

1. What are the required test score for the TOEFL / IELTS / TOEIC test?
Your application must be accompanied by proof of your language skills, so that your proficiency of the teaching language must be good enough to enable you to follow the lessons and allow you to actively participate in them. Students must provide evidence of sufficient English language skills by documenting that they have passed the Test of English as a Foreign Language (TOEFL) with a minimum score of 550 in its paper-based version, 213 in its computer-based form and 79-80 in the internet  test or that they have achieved an equivalent result in any other test on the English language. Language proficiency certificates must be presented at the moment of application and successful completion of the following internationally accepted tests may not be older than three years at the moment of application​.

2. Do native speaker also have to submit an English certificate?
No, native speakers of English language don´t need to submit any language certificate. International students who have a degree from an institution in which all instruction is conducted in English are exempted from the language certificate.

3. Will I be required to pass a German language test?
No. As the class language of our MBA programme is English, students neither are required to provide any German language skills nor previously pass a German language test. Course and programme language is entirely in English language.

Transcripts, records, diplomas

1. Is there a minimum GPA requirement to apply for this MBA programme?
Because applicants come from a wide variety of academic backgrounds and have taken courses that vary in difficulty and level, we do not have a minimum GPA requirement. The admissions committee will consider these factors when evaluating the candidate’s GPA, along with all of the other admissions criteria.

2. My GPA is based on a different grading scale then the one you are using. Should I convert my GPA to the ECTS-scale?
No, you should not convert your grades. The admission committee will make the necessary conversion when they start going through the applications.

Working experience

1. What constitutes work experience?
To be admitted to the Master’s degree programme, applicants are required to submit evidence of a minimum of one year of professional experience after completion of their undergraduate degree. Relevant work experience will be individually approved by the admission committee, however it is not required to have experience from the CSR or NGO sector that you are applying to in our MBA programme. Volunteering activities cannot be considered as regular working experience. Paid or unpaid placements or traineeships should be described in the work experience section of the CV but have to be proven individually by the admission committee.

Telephone Interview

1. When should I expect an invitation for the telephone interview?
Approximately two weeks after expiration of the respective application due date (30th March / 30th July​), all applicants who passed the first step successfully (check of the application documents) will be invited via e-mail to the next and last step, the telephone interview. Interviews are conducted by invitation only, they cannot be requested by applicants.

2. What will I be asked during the telephone interview and how can I prepare for it?
The interviews will be conducted in accordance with standardised procedures and are based on a questionnaire drafted by the Admissions Committee.​ Minutes will be taken of the interview. Applicants will be interviewed about their motivation, their academic background and their professional experiences so far and beyond that, the applicants English language skills will be assessed. There will be no test on expert knowledge or in-depth expertise or know-how inquiry.

3. How long will the interview last and who will be my interviewer?
The telephone interview will last approximately 15-20 minutes and will be conducted by one of the administrative directors of the MBA programme.

4. When can I expect the interview reflection?
After the telephone interview, all applicants will receive feedback on the final decision on their application via e-mail within two weeks at the latest.

Admission & Rejection

1. What is the admissions process?
After you have submitted your application and uploaded all the necessary supporting documents the admissions process begins. There are numerous offices involved in processing and managing your application. First, every application is scrutinised by the central admissions office. If all requirements are fulfilled, the MBA support team will invite you via e-mail to the next and last step within the application process, the telephone interview. After the interview, decisions on admission are made by the MBA admission committee. Every official offer of admission is made by the central registrar´s office on behalf of the University.

2. How will my application be evaluated?
The admissions committee will consider the following admissions criteria when evaluating the candidate’s applications:
​- The completeness of the application documents
​- The completeness of the eligibility requirements
​- The quality of the telephone interview

3. How and when will I be informed whether I have been accepted?
At the latest, four weeks after expiration of the respective application due date (30th March / 30th July), all applicants will be informed via e-mail on the final decision on their application.

4. How and when can I find out about the progress of my application?
You can track the progress of your application in your graduate admission self-service account.​​ Round about two weeks after the expiration date of the application deadline (30. March or 30. June), applicants will be informed via E-Mail about the first feedback from the admission committee and will be invited to the telephone interview. For this reason, applicants should make sure to check their e-mails regularly.

5. Will I receive feedback in case of a rejection?
Decisions on admissions and rejections will be made by the registrar´s office via e-mail. Please note that due to the huge number of applicants, we cannot respond individually to people who want to know the results of the admissions process before we send the electronic acceptance and rejection letters.

6. Is a re-application possible?
Every applicant will receive an E-Mail about the final decision (admission or rejection) from the Admission Committee of the MBA degree programme. Rejected applicants will be given a reason for the rejection. This reason may be correctable and will be corrected until the nest application period, generally a re-application at a later point / for the next intake is possible (if that does not conflict with any valid reasons that will lead to a further rejection!). 

I have been accepted, now what?

1. When do I send hard copies of my documentation after admission?
After official admission by our registrar´s office, you´ll receive an e-mail with a short instruction on the further steps in order to be enrolled to our programme. In the next step you´ll have to submit a notarized copy of your complete graduation certificate (including the diploma or supplementary materials / diploma supplement). Please do not send original documents (only copies) via post mail, as your application packet will not be sent back to you.

2. When does the enrolment period start?
Enrolment period starts yearly on August 1st.

3. I require a matriculation certificate to apply for a visa. Will the University provide me on?​
Answer coming soon.

4. Can I defer my admission until next year?
Yes, once you´ve been accepted, you can defer your admission until the next following year, but not later. However, you must submit your application documents once again to the universities online application platform, starting from December 1st of each year, when the online application platform will be opened for applicants of the following intake. Please inform the MBA Support Team as soon as possible if you decide to defer your admission to the next year.

Financing & Payments

1. How much is the tuition for the MBA Programme?
The tuition fee for the entire programme of 3 semesters duration is 12.000 Euro (4.000 Euro per Semester). Every further semester that is needed to finalize the MBA studies won´t be charged with extra tuition fees, however the semester contribution is to be paid for every further semester until graduation.

2. Do you offer financial aid to MBA students?
The Hochschule Bonn-Rhein-Sieg does not offer financial aid or scholarships from the university, but you could apply for one yourself at different organizations, institutes and official foundations.

3. Till when do I have to transfer the tuition fee and the semester contribution?
Both, the tuition fee and the semester contribution​ must be transferred onto the HBRS bank account before your enrolment day on campus site at the latest. Please consider that it usually takes between 7-14 days for international transfers to come through, sometimes longer.

4. I want to transfer the study fees to the HBRS bank account. What is the bank account information for money transfers to the HBRS university?
Recipient: Hochschule Bonn-Rhein-Sieg
Account no.: 33000705
Bank identification number (BIN): 37050299
Bank institute: Kreissparkasse Köln
BIC: COKS DE 33
IBAN: DE69 3705 0299 0033 000705
As reason for payment, please use your full passport name and your matriculation number (if applicable).

5. I am having trouble transferring money from my home country, but the admission letter says the money must be transferred by the students themselves. Is it possible to have someone else transfer money for me?
Yes, someone else can transfer this money for you; however, it needs to be clear from the transfer which student the transfer is intended for – the student's name will need to be clearly stated.

6. When do I get a reply confirmation that you have received the deposit money I transferred?
It usually takes between 7-14 days for international transfers to come through, sometimes longer. The HBRS will send you a confirmation as soon as the money is in our account.

Visa, Insurance, Housing

1. How do I apply for a visa/ residence permit?
We recommend all admitted applicants to apply for a visa as soon as you have received your admission letter and have all the documentation you require for the appointment at the respective embassy or consulate.

2. What are my accommodation options?​​
Your accommodation options really depend on your budget and the area you prefer to life in the Rhein-Sieg-Region. There are on-campus residential accommodations available on both campuses. This type of accommodation is generally fully catered, with single bedrooms and shared amenities. Most MBA students live off-campus in either private rentals or student-specific accommodations offered by the students union Bonn (Studentenwerk Bonn). ​You find all sorts of accommodation options listed on our website about Visa, Insurance and Housing.